Privacy and cookies policy

the Virtual Panel (“we”, “our”, “us”) is an affiliate of by MRJ Investment Consultants Ltd. We are contactable at matt.johnston@thevirtualpanel.com

This policy and any other documents referred to on it sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data, how we will treat it and the cookies that we use. By visiting www.thevirtualpanel.com (the “site”) you are accepting and consenting to the practices described in this policy.

Our privacy and cookies policies are written in compliance with and subject to English Law only.

We may collect and receive information about users of our Services (“users,” “you,” or “your”) from various sources, including: (i) information you provide through your user account on the Services (your “Account”) if you register for the Services; (ii) your use of the Services

If you do not agree with the terms of this Privacy Policy you must cease to visit the Site or access its content.

1. INFORMATION WE COLLECT

Information You Provide

Account Registration. When you register for an Account, we may ask for your contact information, including items such as name, company name, address, email address, and job title.
By registering to attend any Virtual Panel event you will also be asked to supply the details set out above
If you contact us directly, we may receive additional information about you such as your name, email address, phone number, the contents of the message and/or attachments you may send us, and any other information you may choose to provide. We may also receive a confirmation when you open an email from us.

The personal information that you are asked to provide, and the reasons why you are asked to provide it, will be made clear to you at the point we ask you to provide your personal information.

Information We Collect When You Use Our Services.

Cookies and Other Tracking Technologies. As with most websites, we gather certain information automatically and store it in log files. In addition, when you use our Services, we may collect certain information automatically from your device. This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, clickstream data, landing page, and referring URL. To collect this information, a cookie may be set on your computer or device when you visit our Services. Cookies contain a small amount of information that allows our web servers to recognize you. We store information that we collect through cookies, log files, and/or clear gifs to record your preferences. We may also automatically collect information about your use of features of our Services, about the functionality of our Services, frequency of visits, and other information related to your interactions with the Services. In some countries, including countries in the European Economic Area (“EEA”), the information referenced above in this paragraph may be considered personal information under applicable data protection laws.

Usage of our Site. When you use our Site, we may collect information about your engagement with and utilisation it, such as processor and memory usage, storage capacity, navigation of the Site, and system-level metrics. We use this data to operate the Site, maintain and improve the performance and utilisation of it, develop new features, protect the security and safety of our Site and our customers, and provide customer support. We also use this data to develop aggregate analysis and business intelligence that enable us to operate, protect, make informed decisions, and report on the performance of our business.

2. HOW WE USE INFORMATION

We use the information we collect in various ways, including to:

Provide, operate, and maintain our Site;
Improve, personalise, and expand our Site;
Understand and analyse how you use our Site;
Develop new products, services, features, and functionality;
Communicate with you, including for customer service, to provide you with updates and other information relating to the Site, and for marketing and promotional purposes including advising you of forthcoming events which may interest you;
For compliance purposes, including enforcing our Terms of Service, or other legal rights, or as may be required by applicable laws and regulations or requested by any judicial process or governmental agency.

3. HOW WE SHARE INFORMATION

We may share the information we collect in various ways, including the following:

Event sponsors: When registering to watch panels live you will be asked to confirm that we may provide your contact details including email address to the sponsors of the events and for us to store your details and use them to advise you of upcoming events we think will interest you. You will be given this option every time you register for an event. When watching a recording of a Panel your personal details will not be provided to the event sponsors without you asking us to do so. However, we may use your details to advise you of future events that may interest you.
Aggregate Information. Where legally permissible, we may use and share information about users with our partners in aggregated or de-identified form that can not reasonably be used to identify you, including on occasions the company name of any user. For example, when watching recordings of previous events, your data will be aggregated with others to provide statistics to partners.
Advertising. We work with third-party advertising partners to include site-wide advertising. These advertising partners may set and access their own cookies, pixel tags, and similar technologies on our Site, and they may otherwise collect or have access to information about you which they may collect over time and across different online services.
Analytics. We use analytics providers such as Google Analytics. Google Analytics uses cookies to collect non-identifying information. Google provides some additional privacy options regarding its Analytics cookies at http://www.google.com/policies/privacy/partners/.
Business Transfers. Information may be disclosed and otherwise transferred to any potential acquirer, successor, or assignee as part of any proposed merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets.
As Required by Law and Similar Disclosures. We may also share information to (i) satisfy any applicable law, regulation, legal process, or governmental request; (ii) enforce this Privacy Policy and our Terms of Service, including investigation of potential violations hereof; (iii) detect, prevent, or otherwise address fraud, security, or technical issues; (iv) respond to your requests; or (v) protect our rights, property or safety, our users and the public. This includes exchanging information with other companies and organisations for fraud protection and spam/malware prevention.
With Your Consent. We may share information with your consent.

4. THIRD-PARTY SERVICES

You may access other third-party services through the Site, for example by clicking on links. We are not responsible for the privacy policies and/or practices of these third-party services, and we encourage you to carefully review their privacy policies.

5. YOUR DATA PROTECTION RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)

Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following applies:

a) you have given consent to the processing of your personal data for one or more specific purposes;

b) processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;

c) processing is necessary for compliance with a legal obligation to which we are subject;

d) processing is necessary to protect the vital interests of you or of another natural person;

e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or

Under the GDPR, you have the right to:

request access to, deletion of or correction of, your personal data held by us at no cost to you;
request that your personal data be transferred to another person (data portability);
be informed of what data processing is taking place;
restrict processing;
to object to processing of your personal data; and
complain to a supervisory authority.

6. CHANGES TO THIS PRIVACY POLICY

This Privacy Policy may be modified from time to time. Changes to this Privacy Policy will be posted on this page. If we materially change the ways in which we use or share personal information previously collected from you through our Site, we will notify you through by email, or other communication.

7. COOKIE POLICY

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive.

We use the following cookies:

Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website
Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We may use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control. These cookies are likely to be analytical/performance cookies or targeting cookies.

Most computer and some mobile web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can prevent the setting of cookies by adjusting the settings on your browser. Please note however, that by blocking or deleting cookies you may not be able to take full advantage of the site.

Except for essential cookies, all cookies will expire after 12 months.

8. CONTACTING US

Please contact us at matt.johnston@thevirtualpanel.com should you have any queries or concerns in connection with the use or privacy if your data.